Sports
Sport Planner's Checklist
We like to think that it's never too late to contact VISITHATTIESBURG™ for help with your upcoming sporting event, but, we know it's always the right thing to do, because we are committed to helping you with your plans. We want to assist you every step along the way, so whether it be more than 24 months in advance or 2 weeks prior to your tournament when you contact us, utilize our Sporting Checklist to be there with you when we can't.
More than 12 Months
- Organize a Tournament Committee
- Discuss possible and alternate dates
- Launch the research on destination, venue and accommodation options
- Begin building a team invitation list
- Start designing a budget
12 Months
- Select a date
- Select a host city/complex
- Conduct site inspections at potential complexes in your chosen city
- Research accommodations
- Mail invitations to teams
9 Months
- Contact VISITHATTIESBURG™
- Perform housing bids with VISITHATTIESBURG™
- Compile finalized guest list
- Begin determining a daily tournament schedule
- Finalize selection of sites and accommodations and sign contracts
6 Months
- Establish all rates/costs involved and inform teams
- Start to plan meals with venues, restaurants and caterers if necessary
- Select any service providers and sign contracts
- Begin contacting potential sponsors
- Research travel arrangements
3 Months
- Plan group itineraries with VISITHATTIESBURG™
- Plan Red Carpet Services with VISITHATTIESBURG™
- Finalize arrangements with city/complex
- Visit and become familiarized with host complex
2-4 Weeks
- Finalize sponsors
- Touch base with venue and accommodation contacts
- Finalize with VISITHATTIESBURG™ your Red Carpet Services
- Get ready to play ball!
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Sports 
