Group Tour Planner's Checklist

We know it's not easy planning a trip, so we are here to help! We have listed just a few things that sometimes may slip your memory or get pushed back as you try to plan the perfect trip for your group.

Event Planning Tips

24 Months Prior

  • Form planning committee
  • Develop budget
  • Compile attendee mailing list
  • Choose a destination location
  • Select tour date

18 Months Prior

  • Contact VISITHATTIESBURG, your destination marketing organization
  • Bid hotel rooms & meeting space
  • Conduct site inspections
  • Select host hotel & meeting facility
  • Develop logistics plan

16 Months Prior

  • Send announcement mailer
  • Select & book service suppliers
  • Sign supplier contracts

12 Months Prior

  • Mail registration packet
  • Post info on website
  • Meet with VISITHATTIESBURG staff about free services
  • Pay deposits

6 Months Prior

  • Confirm with all service suppliers
  • Select menu

4 Months Prior

  • Meet with host hotel staff
  • Make payment arrangements

1 Months Prior

  • Finalize last-minute details