Reunion Planner's Checklist

We like to think that it's never too late to contact VISITHATTIESBURG for help with your upcoming reunion, but, no matter when you need us, we are committed to helping you with your plans. We want to assist you every step along the way, so whether it be more than 24 months in advance or 2 weeks prior to your gathering, utilize our reunion checklist to be there with you when we can't.

Event Planning Tips

More than 12 Months Prior

  • Organize a Reunion Committee
  • Discuss possible and alternate dates
  • Launch the research on destination, venue and accommodation options
  • Begin building an invitation list
  • Start designing a budget

12 Months Prior

  • Select a date
  • Select a location
  • Research reunion sites
  • Research accommodations
  • Mail "save-the-dates"

9 Months Prior

  • Contact VISITHATTIESBURG
  • Perform housing bids with VISITHATTIESBURG
  • Compile finalized guest list
  • Begin research on prospective suppliers
  • Finalize selection of sites and accommodations and sign contracts

6 Months Prior

  • Establish all rates/costs involved and inform family members
  • Start to plan meals with venues, restaurants and caterers
  • Select any service providers and sign contracts

3 Months Prior

  • Plan group itineraries with VISITHATTIESBURG
  • Plan Red Carpet Services with VISITHATTIESBURG
  • Begin venue and hotel diagrams and arrangements
  • Review venue and/or caterer menus

2-4 Weeks Prior

  • Buy all supplies (décor, utensils, stationery, etc.)
  • Touch base with venue and accommodation contacts
  • Finalize with VISITHATTIESBURG your Red Carpet Services
  • Get ready to reunite!